OFFICE MOVING CHECKLIST

At Two Small Men with Big Hearts, we care about our customers and we want to do everything we can to ensure every move is a successful one, including moving your business.

There are a lot of things to think about when your business has to move offices. This checklist will help keep you organized throughout the entire office moving process.

Office Moving Checklist

Preliminary

  • Finalize lease for new location
  • Notify present landlord of termination date
  • Present move (location and date) to employees

4-6 weeks before move

  • Research and hire office moving company
  • Research and hire telephone and computer cabling company
  • Create and meet with “moving team” to assign responsibilities
  • Identify insurance requirements for move and check insurance coverage
  • Notify insurance carrier of relocation
  • File change-of-address forms with post office and forward mail
  • Notify all vendors of relocation
  • Telephone Internet Photocopier Water Coffee Service Newspapers and Magazines
  • Notify all other important persons and organizations
  • Banks and Financial Institutions
  • Credit Card/Credit accounts
  • Accounts receivable and payable
  • Professional organizations
  • Schedule Public Relations efforts *Use to notify all clients and customers

    *Use to notify all clients and customers

  • Identify new locations for equipment (printers, fax machines, etc)
  • Finalize office layout and seating chart

3 weeks before move

  • Hold a meeting at new premises with all parties involved (design, construction, mover, cable, IT)
  • Provide moving day instructions to employees
  • Schedule staff for unpacking (store rooms, cabinets, equipment, etc.)
  • Provide recycling and garbage bins for employees to file purge

    *encourage employees to start purging things they don’t need

  • Book moving elevators/loading dock at old and new locations

2 weeks before move

  • Distribute access cards/IDs to employees
  • Arrange for staff to tour new location
  • Change address on company website

1 week before move

  • Prepare emergency contact list for vendors (utilities, telecomm, moving company)
  • Provide packing supplies and begin packing

    *Ask your mover about their packing supplies and services.

1-2 days before move

  • Make sure all boxes are labeled with origin and destination for movers
  • Confirm all vendors and times, including movers

Day of the move

  • Remove computer equipment and phonesystem prior to arrival of movers (this way set up can commence ASAP in new location)
  • Have air conditioning (or heat, this is Canada) turned on in new building
  • Hang all whiteboards and put up all decorations
  • Test phone systems and Internet after installation

POST-MOVE

  • Do a detailed walk-­‐through to ensure everything is working and nothing is damaged
  • Collect all old parking passes, ID cards, etc. from old location
  • Remove all excess furniture
  • Confirm all change-of-address corrections have been made

Download our Office moving checklist

Are you moving your office? Ensure your move goes as smoothly as possible. Download our free office moving checklist to get advice for things to take care before, during, and after your move.

Download this checklist